SOS Children’s Villages Zimbabwe Is Hiring a Procurement and Administration Assistant

Procurement and Administration Assistant

SOS Children’s Villages Zimbabwe, a member of SOS Children’s Villages International, is seeking a highly motivated Procurement and Administration Assistant to join its team in Bulawayo. This exciting role offers the chance to be part of a globally recognized organization committed to the care and protection of vulnerable children.

About SOS Children’s Villages

Established in 1949, SOS Children’s Villages International is a leading global social development organization dedicated to supporting children without parental care and those at risk of losing it. The Zimbabwean association plays a vital role in empowering communities, supporting families, and ensuring every child grows up with love, respect, and security.

Role Purpose

The Procurement and Administration Assistant will provide essential procurement and administrative support to the program location, ensuring efficient purchasing processes and adherence to procurement policies. The successful candidate will be the go-to person for procurement coordination, vendor liaison, and administrative logistics such as fleet management and office maintenance.

Also Read: UNDP Seeks Skilled Common Services Associate to Support Efficient Operations in Harare

Key Responsibilities

  • Develop and maintain prequalified supplier lists in accordance with procurement needs.

  • Collaborate with departments to prepare procurement plans.

  • Draft and process Local Purchase Orders, Service Orders, and Contract Agreements.

  • Solicit quotations in line with the procurement manual’s thresholds.

  • Coordinate delivery inspections to ensure product quality and specification compliance.

  • Serve as secretary to the procurement committee; document bid evaluations.

  • Maintain organized and accurate procurement records.

  • Sensitize local staff on procurement processes and guidelines.

  • Facilitate procurement payments and ensure complete supporting documentation.

  • Provide updates on procurement timelines to aid program planning.

  • Support the logistics of item delivery and storage.

  • Assist in supplier selection and maintain a live procurement tracker.

  • Manage fixed assets and conduct quarterly inventory reviews.

  • Oversee fleet maintenance and coordinate travel arrangements.

  • Organize functions and ensure a clean, well-maintained work environment.

Qualifications & Competencies

  • A Diploma or Bachelor’s degree in Purchasing & Supply Management, Logistics, Business Administration, or a related field.

  • Minimum of 2 years’ experience in procurement, supply chain, logistics, or administrative support.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Strong negotiation, purchasing, and planning skills.

  • Excellent organizational and time-management abilities.

  • Capable of multitasking and adapting in a fast-paced environment.

  • Effective communicator and team player with high ethical standards.

  • Willingness to work in any SOS program location in Zimbabwe.

Child Safeguarding Commitment

SOS Children’s Villages Zimbabwe upholds a strict child safeguarding policy and maintains zero tolerance for sexual harassment, exploitation, and abuse. All applicants will undergo thorough background checks, including police clearance and reference verifications, to ensure alignment with SOS CV’s ethical standards.

Application Instructions

Interested candidates should submit the following by 09 May 2025:

  • A detailed Curriculum Vitae (CV)

  • Copies of academic and professional certificates

  • Names and contact details of at least three traceable referees

Email applications to: Resourcing.SOS@sos-zimbabwe.org
Subject Line: Procurement and Administration Assistant – Bulawayo

Please note: Applications submitted after the deadline, without the required documents, or incorrectly labelled will be disqualified. Candidates may indicate a preferred location, but placement will be determined by organizational needs.

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