Gwanda State University Invites Applications for Chief Secretary Roles (10 Posts)

Gwanda State University

VACANCY NOTICE
Registrar’s Department
Chief Secretary (10 Posts)

Gwanda State University is inviting applications from suitably qualified and experienced candidates to fill the position of Chief Secretary (10 posts) in the Registrar’s Department. Gwanda State University is an equal opportunities employer. Female candidates and differently-abled individuals are strongly encouraged to apply.

Qualifications and Experience

A minimum of a National Diploma in Secretarial Studies (HEXCO).
At least five (5) Ordinary Level passes, including English Language.
A minimum of three (3) years of relevant experience in a similar role.

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Key Competencies and Attributes

Computer literacy is a must.
Excellent interpersonal and communication skills.
Strong organisational abilities.
Demonstrated ability to handle confidential matters professionally.
Exceptional attention to detail, including proofreading skills and maintaining high levels of accuracy.
Mature, self-driven individuals who can work under pressure with minimal supervision.
Proficiency in English is essential.

Duties and Responsibilities

Managing the Supervisor’s diary and scheduling appointments.
Coordinating bookings and making travel or meeting arrangements.
Typing, filing, and maintaining accurate records.
Handling incoming and outgoing telephone calls.
Receiving documents for meetings and preparing relevant files.
Organising venues for meetings and related logistics.
Sorting and managing mail.
Taking minutes during meetings.
Photocopying and printing office documents.
Performing any other duties as assigned from time to time.

Application Procedure

Interested candidates must submit a single continuous PDF file containing the following documents:

Application letter
Certified copies of academic and professional certificates
Certified copy of National Identity Card and Birth Certificate
Detailed Curriculum Vitae (CV) including:
- Full name
- Place and date of birth
- Academic and professional qualifications
- Previous employment history
- Present salary
- Date of availability
- Contact details (telephone number and email address)
- Names and contact details (including email addresses) of three referees